Website Viscadia

Viscadia is the leading professional services firm focused exclusively on pharmaceutical and biotech forecasting. We are a rapidly growing firm, comprised of driven, collegial, and intellectually curious individuals. Our team of experts come with many years of experience from the healthcare industry and/or the consulting space.

Executive Assistant

Arlington, Virginia, United States

Viscadia is a leading professional services firm focused exclusively on forecasting for the life sciences industry. We are a rapidly growing firm comprised of driven, collegial, and intellectually curious individuals. Our team of experts has many years of experience in the life sciences industry and the consulting space.

We are looking for an organized, servant-leader, analytical Executive Assistant with exceptional communication and problem-solving skills to handle executive-level duties and analyze and optimize organizational operations. This individual will analyze organizational processes and policies, develop creative solutions to problems, answer questions, and participate in strategic and financial planning and decision making.

To succeed as an Executive Assistant, you should be committed to providing engaged and focused support for internal and external parties while ensuring consistent, efficient operations. This individual must be courteous, analytical, proactive, and organized.

This position will work remotely. This position will be based in the Washington, DC/Arlington, VA area. The position may become an office-based role in 2023.

This position will support and report directly to the Founder & CEO.

Responsibilities

  • Delegating tasks and ensuring that they are completed by existing policies and procedures
  • Handling essential office duties, such as answering phones, responding to emails promptly, maintaining confidential employee, financial, and client records, and data entry and reporting
  • Answering questions and finding information for employees, prospective employees, service providers, clients, prospective clients, lenders, investors, and prospective investors
  • Supporting employees by facilitating cross-functional communications and interactions between internal and external parties
  • Ensuring that the office is well-maintained, organized, safe, and secure
  • Assisting with special projects, such as process improvements and budget development
  • Developing and implementing new policies and processes
  • Payroll and benefits processing/system maintenance
  • Onboarding new hires/employee termination and exit processing
  • Manage and track employee queries on HR-related issues, ensuring compliance with relevant labor and employment laws
  • Manage and maintain Viscadia Human Resources technology solution Paychex Flex, ensuring compliance with reporting requirements, data integrity, and information security

Qualifications

  • College degree required
  • At least 5 years of previous administrative support experience; 3 of these years as an Executive Assistant preferred
  • Professional appearance and courteous manner
  • Clear, polite phone/video call communications
  • Proficient in the use of Microsoft Office applications with advanced Outlook, PowerPoint, Word, Excel, OneNote, To Do, and Teams skills
  • Exceptional interpersonal and written and verbal communication skills
  • Proficient in the use of QuickBooks and Concur, preferred
  • Creativity and strong problem-solving skills
  • Strong task and time management skills
  • Basic math skills and understanding of basic financial concepts for client and internal purposes, as needed

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